Managing your time properly is the key to increasing productivity, but it can sometimes be very difficult to know exactly where to start.
Many people start their working day with the best of intentions, but they often end it with an even longer list of things to do.
Whether you’re just starting out in your career or have reached the top of your chosen profession, time management is an essential component of your working life.
Try incorporating these five super effective ways to increase your productivity so you can work smarter each and every day.
Many people fall into the trap of believing that multi-tasking makes them more productive, but the reality is somewhat different.
While it is tempting to try speaking on the phone while sending an important email and scouring social media, it is highly likely that none of the tasks are being done efficiently.
Your ability to get things done is reliant on how well you can focus on one task at a time, however long that particular task may take.
Earl K. Miller, a neuroscience professor at the Picower Institute for Learning and Memory at the Massachusetts Institute of Technology, says multitasking is not humanly possible.“When you multitask, you tend to make more mistakes,” he told the New York Times.“When you toggle back and forth between tasks, the neural networks of your brain must backtrack to figure out where they left off and then reconfigure.
“That extra activity causes you to slow down, and errors become more likely. People are much more efficient if they monotask.
“As with physical exercise, the more we strengthen our mental connections by focusing on one task to the exclusion of all others, the better we can perform.”
Don’t neglect sleep
Demands on time mean many people to struggle to get the optimum amount of sleep, but it is crucial that we get enough quality rest to provide a solid platform for the challenges that lie ahead.
Most adults need between 7-9 hours of sleep per night, but many are getting much less than this on a regular basis.
Sticking to a bedtime schedule, relaxing before going to bed, keeping yourself fit and putting your electronic devices away have all been proven to aid a restful night’s sleep.
Studies have shown that sleep is vital for psychological functioning and daily performance, and impacts everything from mental focus to energy and recovery.
Invest in better sleep by buying a new mattress online to create a relaxing and welcoming atmosphere in your bedroom environment.
Good quality lighting, temperature regulation and using sleep technologies can also help you sleep and ultimately boost productivity.
A lack of sleep can lead to mental exhaustion, physical issues, and stress-related illness – all of which can impact on your ability to perform at your best.
People who have a desk job spend around a quarter of the week in the office, so it is important that they have a comfortable environment to work in.
People who want to be more productive or bosses who wish to increase the productivity of their staff should think carefully about creating efficient work stations.
Desks should be spacious with plenty of storage space, ensuring that people can easily find the things that help them perform their daily tasks efficiently.
Office chairs are hugely important, with comfort obviously the main consideration. People need chairs that offer support to their back and are fully adjustable to suit different heights.
Many people find that office lightning is unsuitable, but providing their own floor-length lamps is a great way to resolve this problem.
Employees should also be able to access a comfortable rest area to utilize during breaks and lunch, as these make a big difference to people’s overall mood while at the company.
Using the benefits of interior decorating is a great way for companies to properly motivate their employees and boost their productivity at work.
Tackle tasks at the right time
Benjamin Franklin once said, “Don't put off until tomorrow what you can do today”, and his comment still rings true in modern times.
Many people are guilty of pushing tasks aside to a later time and it often means they are done badly or, in some cases, never completed.
Understanding when you work best is the key to getting the biggest tasks completed on time. For instance, if you are a morning person get stuck into the major stuff early in the day.
Alternatively, if you do your best work after lunch organize your day accordingly and you will undoubtedly reap the benefits.
Making time to complete smaller tasks can also contribute massively to productivity. Finding and finishing tasks that take two minutes or less ultimately saves you time.
It also worth remembering that not every day runs smoothly, so don’t beat yourself up if things don’t quite go to plan.
Start the next day with a plan in place, refocus your energy and work methodically through your tasks and you will soon be back on track.
Recharge your batteries
Plenty of people think nothing of skipping breaks or lunch, but this behavior has been proven to seriously impact productivity.
These times should be used to refuel the body with food and drink, ensuring that people have enough energy to tackle the rest of the day.
It can also be useful to try and fit in some exercise – perhaps a quick walk around the block or maybe even a visit to the gym.
Many self-employed people work longer hours than they should, but it is important to know when to draw the line under your working day to avoid burn-out.
Being the richest person in the cemetery is no use to anyone, so set time aside to enjoy life with your family or friends.
This will help you recharge your batteries and help to ensure that you are productive when it’s time to start the next working day.
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